PC Members: Jim Hurrell, Maria Isquierdo (not available), William Kuo, Melissa Miller, Michael Thompson (Chair), Christy Edwards (ex-officio)
Guests: Lawrence Buja (RAL), Anke Kamrath (CISL), Anthony Mariani (F&A), Mary Marlino (Library), Helen Moshak (NCAR DIR), Scott Rayder (PO), Mary Beth Reece (DLS), Dave Sundvall (PO), Olga Wilhelmi (RAL), Valerie Williams (UCP DIR), Bob Williams (CISL), Shawn Winkelman (F&A IT)
Geographic Information Systems (GIS) lab renovations in the FL library
The PC reviewed a request from Lawrence Buja (RAL), Mary Marlino (Library) and Olga Wilhelmi (RAL) to convert a small section of the FL2 library into a GIS lab. The project would build upon existing collaborations between the GIS program and the NCAR Library, and would affect two workstations near the front of the library. A GIS-trained librarian would be available to assist staff with cataloging, software and GIS information. The project will be subject to the standard process and review for remodels, at which point PC will make a final determination.
Federal Public Access Mandate
Mary Marlino (Library) provided PC with an update concerning the new federal public access mandate, which requires that results of federally funded research be made available to the public, including peer-reviewed journal articles and digitally formatted scientific data. The PC is working to update UCAR’s Open Access Policy, and is exploring how current UCAR processes can be of service to these new requirements, including OpenSky, DSET (NCAR’s Data Stewardship Engineering Team), and UCARConnect. UCAR will provide organization-wide mechanisms to submit articles and research data that result from new awards. All staff will be provided with further information as it becomes available.
HIPAA (Health Insurance Portability & Accountability Act)
Anke Kamrath (CISL) and Bob Williams (CISL) joined the PC for a preliminary discussion regarding UCAR’s current and future HIPAA compliance. HIPAA was established by Congress in 1996; Security Standards were issued as part of HIPAA in April of 2003 and established requirements to safeguard Protected Health Information (PHI) – both paper and electronic. The requirements specifically addressed administrative, physical, and technical safeguards meant to ensure that patient health records and personally identifiable information remain as secure as possible. Bringing UCAR's HIPAA security program into compliance with the Federal Information Security Management Act (FISMA) may require additional resources over the next two years. It was agreed that more information regarding costs and scope, including a potential gap analysis, would be necessary to inform further discussions.
Enterprise Risk Management (ERM) - Funding and Reputation Reviews
As part of UCAR’s action plan for Enterprise Risk Management (ERM), the PC will review institutional risks on a regular basis. This meeting’s PC review, also attended by Dave Sundvall (PO), focused on two separate risk categories: funding and reputation. The funding risk review, attended by Scott Rayder (PO), included discussion of federal budget decisions, UCAR’s Government Relations Advisory Committee (GRAC), and UCAR business development and partnership activities. During the reputation risk review, it was determined that reputation risk is an integral element of many of risk categories, and will thus be embedded within those categories going forward.
NCAR Performance Measurement
The evaluation of NCAR is a requirement of UCAR’s Cooperative Agreement with NSF and is assessed annually through UCAR’s management report to the agency. The PC received a presentation by internal evaluator Valerie Williams (UCP DIR) regarding her review of the NSF evaluation requirements and proposed next steps in the performance measurement of NCAR activities. The PC was also joined by Anthony Mariani (F&A), Helen Moshak (NCAR DIR), and Shawn Winkelman (F&A IT). The PC will be working together with this group to guide and inform the performance measurement process going forward.