Staff Notes Daily Announcements

UCAR's A+ long-term bond rating has been affirmed by the credit rating agency Standard & Poor's (S&P). The A+ rating reflects UCAR's role as a leading organization supporting atmospheric and earth-system science, and its ability to increase its financial strength, S&P stated in the report. (Story by Jeff Smith, Science Writer and Public Information Officer. Read more here.)

Posted by Jeff Smith at ext. 2679, jeffs@ucar.edu

Friday, July 22, 2016 to Thursday, July 28, 2016

Please join us for the CISL Summer Internships in Parallel Computational Science (SIParCS)  final presentations next week.

 

Every morning from Wednesday July 27 until Friday July 29 starting at 9:00am

Location: Mesa Laboratory, Main Seminar Room

 For full program and abstracts please visit www2.cisl.ucar.edu/siparcs/presentations-2016

Posted by silvia gentile at ext. 2480, sgentile@ucar.edu

Friday, July 22, 2016 to Friday, July 29, 2016

Beginning around midday, Friday, July 22 (today), when you are submitting items to Staff Notes Daily, Events Calendar, and Classified Ads, you will be required to login in using your Google username and password instead of your UCAS password. We are moving to Google authentication for the site because it’s a more streamlined approach for logging in.

This change does not impact other sites, such as ncar.ucar.edu or www2.fin.ucar.edu.

Once the change is made, your login screen will look different.  The first time you login, you will be asked for your Google username and password.

Next, you will see a window that says Google would like to:
    •    View your email address
    •    View your basic profile info

This is information that Google already has on file and it is requesting access simply to cross check and verify your identity. It is safe to allow Google permission. To login, you must click “Allow”.  On all subsequent logins, you will not be asked to allow Google to access your information.

We hope that this change will make submitting announcements, events, and classifieds more user-friendly.

Posted by Rebecca Swisher at ext. 8609, rebeccas@ucar.edu

Friday, July 22, 2016 to Friday, July 29, 2016

Please join us for the Significant Opportunities in Atmospheric Research and Science (SOARS) final presentations next week.

Monday, July 25:

Colloquium Talks, 9:00 - 3:00, FL2 1001 Small Auditorium.

Thursday, July 28:

Poster Session public viewing and reception, 4:00 - 5:30, CG Auditorium & Lobby. I am also looking for posters evaluators from 2:30 - 4:00 so let me know if you're interested. Students from the following programs will present their summer research:

Significant Opportunities in Atmospheric Research and Science (SOARS) - UCAR/NCAR

Research Experieces in Solid Earth Sciences for Students (RESESS) - Unavco

National Ecological Observatory Network (NEON) Internship Program

Pre-College Internship Program (PRECIP) - RAL

Research Experience for Community College Students (RECCS) - CIRES & INSTAAR at CU Boulder

Posted by Laura Allen at ext. 2408, lallen@ucar.edu

Friday, July 22, 2016 to Friday, July 29, 2016

The Bonfils Blood Center mobile bus will visit CG1 on Monday, August 1.  The bus will be located on the north side of CG1.  Appointments are available between noon and 12:50 p.m. and between 1:20 p.m. - 1:50 p.m.

If you would like to donate, please contact Laurie Carr to make an appointment.

Please review these blood donation guidelines: Bonfils Blood Center Donation Eligibility Guidelines

Posted by Laurie Carr at ext. 8702, lcarr@ucar.edu

Thursday, July 21, 2016 to Tuesday, July 26, 2016

THURSDAY, JULY 28, 2016 | 1-2 Pm | FL2 - Room 1001

National Center for Atmospheric Research, Boulder

Analysis of Forecast Bias in Convective Structure Across Regional Summertime Simulations

Mariusz Starzec | University of North Dakota, Grand Forks, ND

Several months of convection-allowing summertime WRF simulations in eastern and western North Dakota across multiple seasons were evaluated using object-based methods. The analysis of these simulations revealed that forecasts generated too many convective cells, convection that was too large, and overly-intense convection. Additionally, simulation performance was shown to have high sensitivity to the concentration of cloud droplets, affecting the number and area biases by means of the autoconversion process.

To further investigate the sensitivity and quantify model biases in the region, four months of regional convection-allowing forecasts using different versions of WSM6 and Thompson microphysics (including the “aerosol-aware” scheme) are analyzed. Forecasts are evaluated by comparing the simulated and observed reflectivity fields at multiple heights. Using the reflectivity fields allows for direct analysis of the structure of convective systems and provides information on the vertical extent of convection that can be missing in fields traditionally verified, such as accumulated precipitation. The evaluation looks at the number and area of objects created using different reflectivity magnitudes. To compare with an operational baseline, results from the operational HRRR model relative to the locally-run simulations in the study region are also discussed.

This seminar will be webcasted at:  http://www.fin.ucar.edu/it/mms/fl2-live.htm

Posted by Marybeth Zarlingo at ext. 2751, zarlingo@ucar.edu

Thursday, July 21, 2016 to Thursday, July 28, 2016

Two new questions have been posted to the Delphi Question and Answer Service on the topics: My Total Rewards Login and Salary gap and Boulder cost of living.

UCAR’s Delphi Service (log in with your UCAS password) was created in 1974 to give staff a vehicle to ask management about UCAR policies and practices in a confidential manner. Submit questions to the Delphi Coordinator: Marc Genty, Mesa Lab Room 39D, mgenty@ucar.edu, ext 1210. Staff can submit questions the following ways:
    1.    Interoffice mail in a sealed envelope marked "confidential,”
    2.    Email, with “confidential” in the subject line, or
    3.    US mail to the Delphi Coordinator’s home (call the coordinator to get his home address).

All questions must include your name and contact information so the coordinator can correspond confidentially with you. Questions and answers of general interest will be published in Staff Notes Daily.

Posted by Rebecca Swisher at ext. 8609, rebeccas@ucar.edu

Wednesday, July 20, 2016 to Tuesday, July 26, 2016

WHO: All staff shipping items internationally

WHAT: All UCAR/NCAR/UCP international shipments must be routed through UCAR’s Logistics Department according to UCAR Policy 1-6

WHY: Logistics manages all international shipping because:  

• They provide centralized record keeping of international shipments for the organization
• Risk is transferred from lab to Logistics
• Logistics staff are experienced experts in shipping and documentation
• It's faster and easier for labs/programs

CONTACT: Kerry Slaven (x1151) or Dave Sundvall (x8898)

Posted by Rebecca Swisher at ext. 8609, rebeccas@ucar.edu

Wednesday, July 20, 2016 to Tuesday, July 26, 2016

NCAR Associate Scientist Luna Rodriguez moved from Army base to Army base as a child. She learned how to adapt to new environments and, from her father, the sense of commitment to the country. Today, that sense of civic duty has been translated into her work as a member of NCAR's National Security Applications Program. (Read more here.)

Posted by Jeff Smith at ext. 2679, jeffs@ucar.edu

Tuesday, July 19, 2016 to Tuesday, July 26, 2016

In attendance: Jim Hurrell, Maria Isquierdo, William Kuo, Melissa Miller, Michael Thompson (Chair), Susan Montgomery-Hodge

Guests: Carolyn Brinkworth (NCAR Diversity, Education and Outreach: DEO); Alison Propes (UCAR Finance and Administration: F&A); Scott Rayder (UCAR President’s Office: PO); Rob Reid (F&A); David Sundvall (PO); Gina Taberski (F&A); Bob Wiley (F&A)

OMB Uniform Guidance Procurement Standards Requirement - Subrecipient Monitoring

Gina Taberski (F&A) with Alison Propes (F&A) and Melissa Miller presented the federal compliance requirements for subrecipient monitoring and management on all federal financial assistance awards. UCAR is required to evaluate each subrecipient’s risk of non-compliance with federal statutes, regulations, and the subaward terms and conditions. The outcome will help determine the appropriate level of subrecipient monitoring by UCAR, the Principal Investigator (PI), and their designees. Further, PIs and Co-Investigators named in a cooperative agreement or grant are required to communicate with and monitor subrecipients to ensure that performance goals are achieved; that subrecipient costs are reasonable, necessary, allocable, and allowable; and that the subrecipient is compliant with the provisions of the subaward.

To meet the federal compliance requirements and to assist PIs and their designees in understanding the scope of their obligations, Contracts has developed a 30-minute online Subrecipient Monitoring Course.

President’s Council members agreed to review the online training and will then make a decision on roll-out across UCAR.

Enterprise Risk Management (ERM)

The President’s Council reviews institutional risks on a regular basis as a function of UCAR’s action plan for Enterprise Risk Management (ERM). Dave Sundvall (PO) manages UCAR’s ERM. At this meeting, two risks were reviewed: funding uncertainty and risk around the re-competition of the NCAR Cooperative Agreement. Scott Rayder (PO) reported that federal funding is likely to be under a continuing resolution (CR) until April or May 2017. The election outcome could also impact funding levels. The President's Council discussed the risks and controls around the recompetition of the management of NCAR. Both these risk areas will continue to be closely monitored by the President’s Council. 

Awards Management New Platform Proposal

Shawn Winkelman (F&A) with Gina Taberski (F&A) reviewed the UCAR Proposal and Award (PandA) team’s recommendations to move to a new platform and implement enhanced award management capabilities. They highlighted the key challenges with the current PandA system and then discussed the PandA team’s recommendation to implement Kuali Coeus, which was developed by a consortium of universities; Kuali Coeus technically and functionally meets our fundamental requirements. Kuali Coeus will initially be implemented to support grant awards management, but it has other capabilities that could be utilized in the future. This move will help address an issue raised in the NSF Business Systems Review which called for UCAR to “prioritize the automation of the Sponsored Agreements applications for award reporting requirements.” The President’s Council indicated its support for moving to Kuali Coeus. 

Diversity Issues and NCAR Diversity, Education, and Outreach Strategic Plan

Carolyn Brinkworth (DEO) presented a high-level overview of the draft NCAR Diversity, Education and Outreach Strategic Plan, which has recently been sent to NSF for their initial review and input. The DEO strategic plan is a requirement of the NCAR Cooperative Agreement. The plan was developed from a needs assessment and with representation from the NCAR Labs and UCP. After initial NSF feedback is received, NCAR will open the DEO strategic plan to the university community for comments. Ultimately, the revised DEO Strategic plan will be presented to the UCAR Board of Trustees for their approval at their meeting this coming October.

Carolyn then led a discussion of diversity and cultural issues within UCAR. President’s Council agreed to further engage with these issues.

UCAR’s Duty of Care for UCAR Travelers

Bob Wiley (F&A) and Rob Reid (F&A) joined President's Council to discuss the current situation in Turkey following the recent terrorist attack at the Istanbul airport, as it affects UCAR personnel who have plans to travel in that region. Based on current State Department guidance regarding travel to Turkey, i.e., no restrictions on travel to Turkey, President’s Council decided that UCAR should not impose a ban on travel to Turkey at this time, but agreed that it would issue a statement to staff that it fully supports any UCAR employee who chooses to cancel travel plans to the region during this period of heightened security concern. UCAR will continue to closely monitor the situation. 

There was also more general discussion about procedures and the process around UCAR employees traveling to areas where a hazardous incident has occurred. UCAR’s duty of care for UCAR travelers is covered under UCAR policy 4-4 as well as the travel advisories site (https://www2.fin.ucar.edu/fms/hess/travel-advisories). It was agreed that Bob Wiley would draft a message to remind staff about related UCAR policies and procedures, and in particular to stress that staff have the right to cancel a trip at any time if they believe it poses a risk to their safety.

Posted by Susan Montgomery-Hodge at ext. 1653, montgoms@ucar.edu

Monday, July 18, 2016 to Friday, July 29, 2016

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