UCAR President's Council Summary Notes - 22 July 2011

Present for all agenda items: Rick Anthes, Jack Fellows, Maura Hagan, Katy Schmoll, and Roger WakimotoPresent for Item 1: Marion Hammond, Hanne Mauriello, and Helen MoshakPresent for Item 2: Rena Brasher-Alleva, Matt Hirschland, and Hanne MaurielloPresent for Items 3 and 4: Aneka Finley, Susan Friberg, Matt Hirschland, Helen Moshak, and Cindy SchmidtPresent for Item 4: Peter Backlund, Rena Brasher-Alleva, Veda Emmett, Hanne Mauriello, Susan Montgomery-Hodge, Raj Pandya, and Jeff ReavesPresent for Item 5: Rena Brasher-Alleva, Matt Hirschland, Jeff Reaves, and Dan Wilson

To view current and previous summary notes, please click on:  https://www.ucar.edu/inside/internal/pc.   

We convened at 8:00 am in the Fleischman Building Board Room.

1.       Space Remodel Request Process.

Marion and Helen went over new space guidelines for remodels and a process by which organizational units can request a remodel.  The guidelines will be available on the SPIN (Space Planning Information) website.

2.       Update on NCAR and UCP FY11 and FY12 Budgets. 

Jack discussed pending FY11/12 budget issues facing UCP, and Rena summarized NCAR’s budget situation.  The final NSF budget for FY11 for NCAR is expected any day now, hopefully no later than the first week in August.

3.       October Meetings.

Jack led a discussion on the 3-6 October Board and Members’ meetings and related workshops, including a Communication Workshop for early career faculty and a Community Alliance Workshop.  The program is shaping up well.  A registration notice to Member Representatives will go out early next week.

4.       SPEC and NCAR Advisory Council Meeting in August.

We discussed the agenda for the 16-17 August meeting of the Scientific Programs Evaluation Committee (SPEC) and the NCAR Advisory Council.  We reviewed a draft PowerPoint presentation “Promises in the Proposal” and agreed on lead people to update and extend the slides.  The revised slides are due to Rick no later than Tuesday, 2 August.

5.       Debt Limit.

Katy led a discussion of the U.S. debt limit debate and how a default might affect UCAR.  If the debt limit is not increased, the U.S. Treasury will have a limited amount of funds available to pay government debts. This situation would likely result in UCAR not being able to receive payment for work already done for Federal sponsors. Through use of various cash reserves, UCAR would be able to fund operations for at least one month. The Government would be obligated to pay UCAR for any allowable costs once the debt limit issue is resolved.

6.       Unstructured Discussion.

Maura reported that there are serious roof problems at the NSF-owned EOL-RAF office building at Rocky Mountain Metropolitan Airport.  Katy will look into resolving the problem as soon as possible.

Katy reported on a meeting with NCAR and UCP administrators and F&A staff to go over the process and procedures for submitting proposals to potential sponsors and award management.  With the number of proposals increasing significantly, meeting internal deadlines becomes even more important. Administrators and Sponsored Agreements staff need sufficient time to review proposals and ensure that any terms and conditions the sponsor requires are ones that we can live with. This is particularly critical given that we are submitting proposals to a broader set of Federal and state agencies as well as private corporations and, consequently, seeing a variety of unique terms and conditions. This subject will be on the agenda for a future NCAR Executive Committee meeting.

We adjourned at 11:30 am.

Will this event be webcast to the public by NCAR|UCAR?: 
Announcement Timing: 
July 29, 2011 to August 1, 2011