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Evaluations

Q

Since it is time for annual performance reviews, I have several questions
concerning the supervisor review forms. Many employees do not know they
exist. My questions are:

(1) I do not recall receiving a form this past year. Is there a set
schedule for these forms to be sent to subordinate staff and is it
mandatory to do so (whether they are filled out and submitted or not)?

(2) Obviously, the completed form is sent to the next person up the ladder.
What is the review process? Does it stay with the supervisor's boss and not
go any higher? Does Human Resources [HR] review them?

(3) Is a negative response viewed as "disgruntled employee" venting or is
there an attempt to look into the comments without having the employee
resort to a formal grievance process? It seems logical that the
supervisor's boss intervenes at this time and takes steps to alleviate an
escalating situation.

Answered on June 06, 2001

A

The supervisor review process and the review forms are optional; UCAR
policy does not require their use. Some groups within UCAR use the form;
others do not. HR does not review the forms unless requested to do so. It
is expected that the information is kept confidential unless the employee
agrees otherwise.

Any time employees have comments (positive or negative) about their
supervisor, they may certainly talk to their supervisor's boss (and are
encouraged to do so). Yes, it would be logical and appropriate for the
supervisor's boss to take steps to address any legitimate complaints.
UCAR's problem resolution process suggests that employees first talk to
their supervisor or to the next level of supervision, then to the division
or program director. The written grievance process would only be used if
the supervisor violated UCAR policy.

-Bob Roesch, Director, Human Resources