The Staff Notes Daily email and web service is the designated method of reaching the entire staff of NCAR and UCAR. Every staff member with an "@ucar.edu" email address receives the Staff Notes Daily emailer every business day. Items appearing in the emailer are also posted and archived on the Web.
The "local-users" email list is to be used for emergencies and urgent messages only. Emergencies consist of news and information that is time critical (meaning it cannot wait until the next morning) and that could not have been predicted in advance, including building closure announcements. If your message fits this description, see the guidelines and instructions for contacting all UCAR staff in an emergency (password required).
Questions or Assistance
Please contact: email@example.com
Guidelines for Announcements | Guidelines for Classifieds
Announcements may be posted at any time, via the Web, up to one business day in advance of the intended email date.
The Staff Notes Daily Calendar provides:
To preview your event in the daily emailer, post a brief "save the date" notice via the Announcements submission form, from one to two weeks before the start of the event. Remember that your Calendar submission will automatically appear in the daily emailer at 7:00am on the morning of your event.
Submissions after the deadline has passed
When you submit an Announcement or Classified ad after the 4:00pm. deadline, your post will be reviewed at the end of the following business day; your post will begin appearing on the Web immediately after approval (or later if you have selected a later start date). However, it will not appear in the Daily Announcements email until the following morning, i.e., two business days after submission (or later for later start dates).
Corrections after the deadline has passed
If you've discovered a significant error in a message scheduled to go out tomorrow and it's after 4:00pm., you can still edit or delete the posting. This will prevent the faulty message from going out over email; your edited Announcement or Classified will appear in the Daily Announcements within two business days after submission.
Every post must include a contact person's name, phone extension, and email address. This information will appear in a paragraph at the end of your Announcement or Classified. For example:
For more information, contact Zhenya Gallon, ext. 8607, firstname.lastname@example.org.
The Web version of your post will include a hot link for the email address you supply. If you want to list more than one person to contact include the secondary contact(s) in the text of the Announcement or Classified.
Use initial capitalization in your title rather than all caps or sentence style. Use key words in your title that convey what's interesting or important: "Campus Visit Opportunity for Scientists and Engineers" is better than "New Opportunity"
The URL you supply will appear at the end of your Announcement in both the email and Web versions, as part of the contact information. For example:
For more information, contact Zhenya Gallon, ext. 8607, email@example.com. Or see the Web page at News Center.
You can also add links to the Body of your Announcement.
You may list a personal website with your Classified ad. Related Web pages for Classifieds must not reside on UCAR servers. See the Guidelines for Classifieds.
Start date: the date you would like your Announcement or Classified to appear (once only) in the Staff Notes Daily email to all staff. Please be sure that you have selected the next business day or thereafter. Your message will also begin appearing on this website on the start date.
End date: the date your Announcement will cease appearing on this website as a Previous Announcement and will be moved to the site's archives.
Since Classifieds are not archived, your ad will no longer appear on the Web after the end date you specify.
To re-issue the same Announcement on a future date, you can edit the start date, but note that the Announcement will stop appearing on the website until the new start date. If you prefer, you can copy and paste the relevant information into a new Announcement with the start date you want.
To issue an automatic reminder of an event on the day it takes place, post it to the Calendar.