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The Staff Notes Daily email and web service is the designated method of reaching the entire staff of NCAR and UCAR. Every staff member with an "@ucar.edu" email address receives the Staff Notes Daily emailer every business day. Items appearing in the emailer are also posted and archived on the Web.
Questions or Assistance
Please contact: email@example.com
Guidelines for Announcements | Guidelines for Classifieds
Announcements may be posted at any time, via the Web, up to one business day in advance of the intended email date.
The Staff Notes Daily Calendar provides:
To preview your event in the daily emailer, post a brief "save the date" notice via the Announcements submission form, from one to two weeks before the start of the event and/or a day preceding the event. Remember that your Calendar submission will automatically appear in the daily emailer at 7:00am on the morning of your event.
Submissions are due before 4:00 p.m. each business day, with start date that is at least the next business day, in order to appear in the the next Daily Announcements morning email. Your post will begin appearing on the Web immediately after approval.
Submissions after the 4:00 p.m. deadline has passed - including on weekends and holidays
When you submit an Announcement or Classified ad after the 4:00pm. deadline, your post will be reviewed at the end of the following business day; your post will begin appearing on the Web immediately after approval (or later if you have selected a later start date). However, if you want it to appear in the Daily Announcements morning email, you must select a start date that is at least two business days in the future.
Corrections after the deadline has passed
If you've discovered a significant error in a message scheduled to go out tomorrow and it's after 4:00pm., you can still edit or delete the posting. Please note that it will need to be approved again, as if it were a new submission after the deadline (so re-set your start date).
Every post must include a contact person's name, phone extension, and email address. This information will appear in a paragraph at the end of your Announcement or Classified. For example:
For more information, contact Zhenya Gallon, ext. 8607, firstname.lastname@example.org.
The Web version of your post will include a hot link for the email address you supply. If you want to list more than one person to contact include the secondary contact(s) in the text of the Announcement or Classified.
Use initial capitalization in your title rather than all caps or sentence style. Use key words in your title that convey what's interesting or important: "Campus Visit Opportunity for Scientists and Engineers" is better than "New Opportunity"
The URL you supply will appear at the end of your Announcement in both the email and Web versions, as part of the contact information. For example:
For more information, contact Zhenya Gallon, ext. 8607, email@example.com. Or see the Web page at News Center.
You can also add links to the Body of your Announcement.
You may list a personal website with your Classified ad. Related Web pages for Classifieds must not reside on UCAR servers. See the Guidelines for Classifieds.
Start date: the date you would like your Announcement or Classified to appear (once only) in the Staff Notes Daily email to all staff. Please be sure that you have selected the next business day or thereafter. Your message will also begin appearing on this website on the start date.
End date: the date your Announcement will cease appearing on this website as a Previous Announcement and will be moved to the site's archives.
Since Classifieds are not archived, your ad will no longer appear on the Web after the end date you specify.
To re-issue the same Announcement on a future date, you can edit the start date, but note that the Announcement will stop appearing on the website until the new start date. If you prefer, you can copy and paste the relevant information into a new Announcement with the start date you want.
To issue an automatic reminder of an event on the day it takes place, post it to the Calendar.
Log into the site (link is at the very bottom of http://www2.ucar.edu/for-staff and http://www2.ucar.edu/for-staff/daily, for example, or click here: Log In).
This takes you to your Drupal home page. You'll see links to all your Staff Notes Daily posts on that page. At the far right you have the option to edit or delete the post.
Be sure you want to delete the post, because it cannot be restored once it has been deleted.
Remember that if you edit, your updated post needs to be approved by the moderator, and will not appear until the next business day after being approved.