Guidelines & Help Submitting Items to Staff Notes Daily

Announcements for all staff

Staff Notes Daily

Any staff member can post to:

Additional services:

Emergency Alerts

The Staff Notes Daily email and web service is the designated method of reaching the entire staff of NCAR and UCAR. Every staff member with an "" email address receives the Staff Notes Daily emailer every business day. Items appearing in the emailer are also posted and archived on the Web.

Questions or Assistance

Please contact:

Guidelines for Announcements | Guidelines for Classifieds

About the Calendar | Submission Form Help

Guidelines for Announcements

  1. Announcements must be work related.

  2. They cannot promote commercial products, charities, or political causes, or offer personal items for sale. See UCAR Solicitation and Distribution of Materials Policy 3-4.

  3. They cannot be of a personal nature, such as notices of volunteer or charitable events, garage sales, etc.
    1. Staff Notes Daily offers a Classifieds section as a service to staff wishing to post personal notices as well as discounts offered through the Employee Activities Committee, HR, or the Wellness Advisory Committee.
    2. Classifieds Guidelines & Help provide more information.

  4. Make sure that your message is truly of potential interest to all staff. If your message is not relevant to all staff, please send your message to the appropriate subgroup via email.

  5. Keep Announcements short. In consideration of your colleagues, if your message is more than 250–300 words long, post a short description and a pointer to where more information can be obtained.

Announcements may be posted at any time, via the Web, up to one business day in advance of the intended email date.

About the Calendar of Events

The Staff Notes Daily Calendar provides:

  • Immediate posting, on approval, of your upcoming event on this website, in two formats:

  • Automatic day-of-event reminder in the Staff Notes Daily emailer

  • Automatic spotlighting of seminars and meetings (based on your selection of this category) on,, and other events pages across the organization's web presence.

To preview your event in the daily emailer, post a brief "save the date" notice via the Announcements submission form, from one to two weeks before the start of the event and/or a day preceding the event. Remember that your Calendar submission will automatically appear in the daily emailer at 7:00am on the morning of your event.

Help:  How to Submit, Edit, or Delete a Post


Submissions are due before 4:00 p.m. each business day, with start date that is at least the next business day, in order to appear in the the next Daily Announcements morning email.  Your post will begin appearing on the Web immediately after approval.

Submissions after the 4:00 p.m. deadline has passed - including on weekends and holidays

When you submit an Announcement or Classified ad after the 4:00pm. deadline, your post will be reviewed at the end of the following business day; your post will begin appearing on the Web immediately after approval (or later if you have selected a later start date). However, if you want it to appear in the Daily Announcements morning email, you must select a start date that is at least two business days in the future.

Corrections after the deadline has passed

If you've discovered a significant error in a message scheduled to go out tomorrow and it's after 4:00pm., you can still edit or delete the posting. Please note that it will need to be approved again, as if it were a new submission after the deadline (so re-set your start date).


Every post must include a contact person's name, phone extension, and email address. This information will appear in a paragraph at the end of your Announcement or Classified. For example:

For more information, contact Zhenya Gallon, ext. 8607,

The Web version of your post will include a hot link for the email address you supply. If you want to list more than one person to contact include the secondary contact(s) in the text of the Announcement or Classified.


Use initial capitalization in your title rather than all caps or sentence style. Use key words in your title that convey what's interesting or important: "Campus Visit Opportunity for Scientists and Engineers" is better than "New Opportunity"


  • Do not paste highly formatted text into the web form because it may not display as you intended. Instead, use the buttons provided on the form to create bold text, bulleted lists, hypertext links, etc.

  • To create single-spaced lines of text, type: SHIFT+ENTER (Mac: SHIFT+RETURN). Avoid using line breaks (hard returns created with the ENTER or RETURN key), except to create double spacing between paragraphs.

  • Instead of tabs we suggest using spaces to assure that the emailed version will align properly.

  • After saving, check the formatting within the body of your post, and Edit to remove extra white space or inappropriate formatting.


Related Web Page

In Announcements

The URL you supply will appear at the end of your Announcement in both the email and Web versions, as part of the contact information.  For example:

For more information, contact Zhenya Gallon, ext. 8607, Or see the Web page at News Center.

You can also add links to the Body of your Announcement.

In Classifieds

You may list a personal website with your Classified ad. Related Web pages for Classifieds must not reside on UCAR servers. See the Guidelines for Classifieds.


Start date: the date you would like your Announcement or Classified to appear (once only) in the Staff Notes Daily email to all staff.  Please be sure that you have selected the next business day or thereafter. Your message will also begin appearing on this website on the start date.

End date: the date your Announcement will cease appearing on this website as a Previous Announcement and will be moved to the site's archives.

Since Classifieds are not archived, your ad will no longer appear on the Web after the end date you specify.

To re-issue the same Announcement on a future date, you can edit the start date, but note that the Announcement will stop appearing on the website until the new start date. If you prefer, you can copy and paste the relevant information into a new Announcement with the start date you want.

To issue an automatic reminder of an event on the day it takes place, post it to the Calendar.

Editing or Deleting an Announcement, Classified, or Calendar Post

Log into the site (link is at the very bottom of and, for example, or click here: Log In).

This takes you to your Drupal home page. You'll see links to all your Staff Notes Daily posts on that page. At the far right you have the option to edit or delete the post.

Be sure you want to delete the post, because it cannot be restored once it has been deleted.

Remember that if you edit, your updated post needs to be approved by the moderator, and will not appear until the next business day after being approved.