Guidelines & Help for Staff Notes Daily Classifieds

Guidelines for Classifieds |  Submission Form Help | Guidelines for Announcements

The Classifieds section of Staff Notes Daily is the electronic equivalent of the bulletin boards in UCAR buildings where staff may post notices of items for sale or rent, want ads, and the like. 

The Classifieds section is governed by and subject to UCAR Solicitation and Distribution of Materials Policy 3-4 and its related Procedures.

For staff only

The Classifieds section is to be used only by and for UCAR staff.

  • Log in using your UCAS password to submit a post or view the Classifieds
  • Do not post any third-party contact information within your Classified


Do not post photos or other supplementary information related to your classified on any UCAR website (including Google Drive or Sites). According to UCAR policy and NSF regulations, our website can only be used for professional activities. If you have digital or other images to accompany your classified posting, please include a note to that effect in the ad, such as, "Photos available on request." Interoffice mail and email may be used for limited amounts of personal communication and are an appropriate way to distribute this information. You may also refer to a private, non-UCAR website.

Additional guidelines


  1. Items/services for sale. You may post notices of personal items for sale as long as the items are second hand and not offered for profit. You may NOT post items for sale by or on behalf of educational, nonprofit, or charitable organizations. UCAR cannot use Staff Notes Daily or any other part of its website to promote commercial enterprises, except those sponsored by the Employee Activities Committee," HR, the Wellness Advisory Committee, etc.
  2. Tickets. You may use the Classifieds to sell tickets that you purchased for yourself but that you will not be able to use. You may not ask more than the face value of the ticket. You may also post notices of tickets for events, such as theatrical or musical productions, in which you are personally involved, either as a performer or organizer.
  3. Want ads. You may post notices of items wanted for sale or rent.
  4. Real estate and housing. You may use the Classifieds to sell or rent real estate owned by a UCAR employee and offered without a third party agent or broker. You may also advertise for roommates, subletters, house exchanges, and the like. Housing offered to or needed by UCAR visitors should be listed through the Housing Office.
  5. Community events in which staff members are involved may be posted as long as the events are not in support of political, commercial, or religious organizations or activities. Please describe your involvement in the activity as part of your post.
  6. Domestic services offered by yourself or a member of your immediate family, such as housesitting, babysitting, pet care, snow shovelling, or lawn care.


  1. Political solicitations: Political notices or solicitations are specifically prohibited under UCAR Policy 3-4.
  2. Religious solicitations: Religious notices or solicitations are specifically prohibited under UCAR Policy 3-4.
  3. Commercial products or business services, from any source. You may not post items for sale by or on behalf of educational, nonprofit, or charitable organizations.
  4. Firearms and other weapons: Firearms or weapons of any kind may not be advertised.
  5. Real estate sold or rented via a third party agent or broker. Only real estate sold or rented by a UCAR employee directly may be advertised in classifieds. Disclaimers

UCAR reserves the right to reject any submission to the Classifieds that may not comply with UCAR Policy 3-4 or any other UCAR policy.

UCAR strives to maintain an ethical and professional workplace. The content of any classified is not an endorsement or official statement by UCAR, nor does it reflect the views of UCAR.

The Classifieds are offered as a service for UCAR staff only and are protected with Gatekeeper authentication. Even so, we ask you to keep in mind that it is possible for people outside UCAR to gain access to classified ads. As with any transaction, whether dealing with people outside or inside UCAR, please be aware of the potential for dishonest practices on the part of people with whom you deal via these classified ads.

Classified ads may be posted at any time, up to one business day in advance of the intended email date, via the Web.

Questions or Assistance

Please contact:

Help:  How to Submit, Edit, or Delete a Post


Submissions are due before 4:00 p.m. each business day. In order to appear in the Daily Announcements morning email, you must select a start date that is at least the next business day.

Submissions after the deadline has passed - including on weekends and holidays

When you submit an Announcement or Classified ad after the 4:00pm. deadline, your post will be reviewed at the end of the following business day; your post will begin appearing on the Web immediately after approval (or later if you have selected a later start date). However, if you want it to appear in the Daily Announcements morning email, you must select a start date that is at least two business days in the future.

Corrections after the deadline has passed

If you've discovered a significant error in a message scheduled to go out tomorrow and it's after 4:00pm., you can still edit or delete the posting. Please note that it will need to be approved again, as if it were a new submission after the deadline (so re-set your start date).


Every post must include a contact person's name, phone extension, and email address in the submission form. This information automatically will appear in a paragraph at the end of your Announcement or Classified. Here is how the information you provide on the form will fill appear in the morning email and on the web (Example):

For more information, contact Zhenya Gallon, ext. 8607,

If you want to list more than one person to contact include the secondary contact(s) in the text of the Announcement or Classified.


Use Initial Capitalization in your title rather than ALL CAPS or sentence style. Do not place the cost of an item in the title.


  • Do not paste highly formatted text into the web form because it may not display as you intended. Instead, use the buttons provided on the form to create bold text, bulleted lists, hypertext links, etc.

  • To create single-spaced lines of text, type: SHIFT+ENTER (Mac: SHIFT+RETURN). Avoid using line breaks (hard returns created with the ENTER or RETURN key), except to create double spacing between paragraphs.

  • Instead of tabs we suggest using spaces to assure that the emailed version will align properly.

  • After saving, check the formatting within the body of your post, and Edit to remove extra white space or inappropriate formatting.


Related Web Page

In Announcements

The URL you supply will appear at the end of your Announcement in both the email and Web versions, as part of the contact information.  For example:

For more information, contact Zhenya Gallon, ext. 8607, Or see the Web page at News Center.

You can also add links to the Body of your Announcement.

In Classifieds

You may list a personal website with your Classified ad. Related Web pages for Classifieds must not reside on UCAR servers. See the Guidelines for Classifieds.


Start date: the date you would like your Announcement or Classified to appear (once only) in the Staff Notes Daily email to all staff.  Please be sure that you have selected the next business day or thereafter. Your message will also begin appearing on this website on the start date.

End date: the date your Announcement will cease appearing on this website as a Previous Announcement and will be moved to the site's archives.

Since Classifieds are not archived, your ad will no longer appear on the Web after the end date you specify.

To re-issue the same Announcement on a future date, you can edit the start date, but note that the Announcement will stop appearing on the website until the new start date. If you prefer, you can copy and paste the relevant information into a new Announcement with the start date you want.

To issue an automatic reminder of an event on the day it takes place, post it to the Calendar.

Editing or Deleting an Announcement, Classified, or Calendar Post

Log into the site (link is at the very bottom of and, for example, or click here: Log In).

This takes you to your Drupal home page. You'll see links to all your Staff Notes Daily posts on that page. At the far right you have the option to edit or delete the post.

Be sure you want to delete the post, because it cannot be restored once it has been deleted.

Remember that if you edit, your updated post needs to be approved by the moderator, and will not appear until the next business day after being approved.