PC Members: Jim Hurrell (absent on travel), Maria Isquierdo, William Kuo, Melissa Miller (via hangouts), Michael Thompson (Chair), Stephanie Gillin (ex-officio)
Guests: Rachael Drummond (UCAR Communications), Anke Kamrath (CISL), Al Kellie (CISL), Sarah Pritchard (Office of General Counsel), Shawn Winkelman (F&A IT)
1. Enterprise Risk Management (ERM) Discussion
The President’s Office is implementing a new Enterprise Risk Management (ERM) software tool to assist with the organization’s efforts to manage risk effectively. Michael will be presenting key risks to the Board in October and discussing with them how our organization will be utilizing the new system as a regular management tool. The PC will review the institutional risks on a monthly basis, add new risks as needed, and develop action plans to address critical risks. PC will be working with their entities to keep the risk register current.
2. OPEX Rescope
Considering our available budget for OPEX in FY16, the OPEX team has been tasked to rescope the OPEX project. Shawn Winkelman (F&A IT) and Anthony Mariani (Business Reengineering Project Management) have worked with business process owners to break down the major OPEX projects and recommend projects for funding in the next fiscal year. The PC concurred that it was appropriate to move forward with OPEX with the understanding that these business improvements will strengthen our organization and support our recompete efforts. Once the FY16 projects are finalized, further information will be shared with colleagues across UCAR.
3. October All-Staff Town Hall Discussion
The PC discussed preparations for the next All-Staff Town Hall, which will be held on Friday, October 30 from 9:00am - 10:30am in the Mesa Lab Main Seminar Room. Since NCAR and UCP will be holding their own town halls this month and next, Michael will be the primary presenter at the meeting. Likely topics that were discussed include updates on the Recompete, OPEX, and the UCAR Presidential Search, as well as a report on the October Board and Members meetings. The intention is to allot significant time for staff questions and comments.
4. FISMA Governance Structure
Anke Kamrath (CISL), Al Kellie (CISL), and Sarah Pritchard (Office of General Counsel) joined the PC for a discussion of a draft FISMA (Federal Information Security Management Act) governance structure policy. The policy - which will be presented at a forthcoming PC meeting for approval - will give Al Kellie the responsibility and authority as the Security Chief Information Officer (SCIO) to oversee and manage information security and privacy for the organization. The PC approved the direction of the draft document. Anke and Mark Bradford (CISL) are planning a roadshow for IT and other staff to disseminate information about the governance structure, and Anke will be asking the labs to nominate a few people to join a group that will meet on a regular basis in order provide feedback to the FISMA team.