President's Council Monthly Meeting

August 29, 2012

Present for all items: Tom Bogdan, Katy Schmoll, Roger Wakimoto, Maura Hagan, Hanne Mauriello, Kathy Strand

Present for Item 1: Matt Hirschland, Rachael Drummond

Present for Item 2: Susan Friberg and Joe Tribbia

1. Town Hall Follow-up.

 The President’s Council reviewed the all staff Town Hall meeting held on July 13.  Consensus was that it was successful, and should be held annually, preferably at the same time each year.  (The 2013 Town Hall was later scheduled for July 9.)  The Council also expressed interest in developing a joint UCAR President and NCAR Director schedule of communications to all staff.  Matt Hirschland and Rachael Drummond will develop a schedule for these.

2.  Including all Entities in Job Categories for Merit Salary Increase.

 The President’s Council agreed that generic salary data for comparison purposes should be shared across all entities. 

 3.  Planning for the October Member’s Meeting.

Susan Friberg presented the draft agendas for the October meetings.  Joe Tribbia described the NCAR strategic planning process, which will be the main focus of the Member’s meeting.  Breakout topics and group leaders were reviewed.  Electronic voting for the Members will be introduced at this meeting.

4.  Reverse Site Visit at NSF.

November 8th has been selected as the date for the reverse site visit at NSF.  The President’s Council will attend this meeting, where the recently submitted UCAR Proposal to Manage NCAR will be discussed with the review panel.  Other key staff will participate via video conference from Boulder. 

5.  Room Reservation Policy and Possible Modification.

Maura Hagan raised the issue of large numbers of conference rooms being held by a single group while meeting dates are being set.  Maura and Katy Schmoll  together will work with groups to address these issues.

6. Unstructured Discussion.

Maura discussed the tentative plans for NCAR Day at NSF. The visit is scheduled for November13.  NSF is developing programmatic themes for presentations, including a series of talks in the morning and a poster session in the afternoon.

The President’s Council adjourned at 11:45.

President’s Council Quarterly Meeting

September 5, 2012

Present for all items: Tom Bogdan, Katy Schmoll, Roger Wakimoto, Hanne Mauriello, Kathy Strand

Present for Item 1: Bob Roesch and Helen Moshak

1. UMC Working Group 6: Options and Recommendation for Survey:  Helen Moshak and Bob Roesch presented several survey options being considered by Working Group 6.   After reviewing the options and associated costs, the Council agreed that the best approach would be a Climate Survey, using the 2009 UCAR Climate Survey as a base line.  It was recommended that the survey be done on a regular basis, incorporating some new questions to address current issues each time.  The President’s Council also supported using NCAR’s Leadership and Development (LAD) review process more widely across the organization as a 360 degree review tool.  These recommendations will go back to the UMC.

The President’s Council adjourned at 3:00 pm.