Staff Notes Daily Announcements

In June 2015, Contracts held presentations open to all staff about key changes that impact UCAR resulting from the Uniform Guidance that was effective on December 26, 2014.  At that time it was mentioned that UCAR had chosen to take advantage of the grace period that the government granted for entities that wish to delay the implementation of the new procurement standards.  The Government has since granted an extension to the grace period that UCAR is taking advantage of, which means that UCAR will be required to be in compliance with the procurement standards of the Uniform Guidance by October 1, 2017. 

The significant changes to the procurement standards in the Uniform Guidance include publicizing solicitations for procurements > $150,000, independent cost estimates for procurements >  $150,000 before receiving bids or proposals, taking all necessary affirmative steps to assure that small, disadvantaged/women owned businesses are used when possible, more restrictive criteria for sole sources, and lowering the competitive threshold to $3,500.

Within the next year, Contracts will be working on meeting these updated procurement standards and will be providing further information and training.  The new sourcing and procurement system will also assist with meeting these standards.

If you have questions about this, please contract Alison Propes at apropes@ucar.edu or via phone at 303-497-8877.

For more information, contact Alison Propes at ext. 8877, apropes@ucar.edu

Friday, June 24, 2016 to Friday, July 1, 2016

A new open-access book by NCAR scientist Andrew Gettelman and Richard Rood of the University of Michigan aims to demystify climate modeling without using a single equation. The book, which can be downloaded for free, is aimed at grad students, researchers outside the climate field, and anyone else who is curious about how climate models work. (Story by Laura Snider, Senior Science Writer. Read more here.)

For more information, contact Laura Snider at ext. 8605, lsnider@ucar.edu

Thursday, June 23, 2016 to Thursday, June 30, 2016

Monday, June 27, 2016 | 10-11 am | FL2 - Room 1001
National Center for Atmospheric Research, Boulder

Hurricane Joaquin and the South Carolina Flood of October 2015

Gary Lackman | Department of Marine, Earth, and Atmospheric Science
                          North Carolina State University

In early October, 2015, severe flooding took place across the state of South Carolina, with damages exceeding $10B. During this event, Hurricane Joaquin was located offshore to the south and east of the heavy precipitation. Prior research, storm summary reports, satellite imagery, and media accounts all suggest that Joaquin contributed to the flooding event. Here, we utilize numerical simulations to analyze moisture transport mechanisms and to elucidate Joaquin’s role in the flooding. Specifically, we investigate: (i) whether the presence of Joaquin enhanced water vapor content or transport over the southeastern US, and (ii) if Joaquin altered the synoptic-scale and mesoscale forcing for ascent through changes in the upper-level flow.

Given that precipitation generally exceeds evaporation in the vicinity of tropical cyclones, and that the lower-tropospheric flow is strongly convergent in such systems, our working hypothesis was that Joaquin’s role, if any, was due to upper-level dynamical alterations. Given that a robust and slow-moving upper trough was located to the west of the flooding region, with moist tropical air in place, we further hypothesized that heavy precipitation would have taken place even in the absence of Joaquin. In order to test these hypotheses, we compare control simulations using the Weather Research and Forecasting (WRF) model with experimental simulations in which Joaquin is removed from the model initial conditions.

Moisture transport into South Carolina during this event was maximized in an intense, narrow, and persistent band (aka an “atmospheric river”). This feature was characterized by a southeasterly low-level jet that was located immediately to the northeast of a diabatically generated lower-tropospheric potential vorticity anomaly, consistent with a previously identified positive feedback mechanism. What happened when Joaquin was removed? The spatial location of heavy rain shifted northward, with only slightly lower total accumulation. Regional water vapor content was largely unaffected. The most pronounced influence of Joaquin was in an altered upper-level outflow jet, which shifted the location of strongest forcing for ascent.

This seminar will be webcasted at:  http://www.fin.ucar.edu/it/mms/fl2-live.htm

For more information, contact Marybeth Zarlingo at ext. 2751, zarlingo@ucar.edu

Thursday, June 23, 2016 to Tuesday, June 28, 2016

REGISTER for JULY Courses! 

Don't let July pass by without taking advantage of the opportunity to particpate in some incredible courses! We have a fantastic July planned!

All UCAR/NCAR/UCP employees can register for FREE educational courses. There are a variety of options and the training schedules are updated regularly to help provide the most current and up to date information.

REGISTRATION DETAILS:

View the 2016 training schedule to date & REGISTER by logging into Connect: https://www.fin.ucar.edu/hrisConnect/employee

Select “EOD Training Catalog” to view and register for current offerings.

For more information, contact:

Toni Wallace, twallace@ucar.edu, 303-497-8716 

  • Class sizes vary and space is limited. Reserve your attendance as soon as possible.
  • Courses may be offered more than once, depending on the demand and participation.
  • Note: Course times & dates can change, please view the calendar via the EOD Training Catalog for the most up-to-date information!

JULY - 2016 Courses: 

(log into Connect and view the "EOD Training Catalog" for locations and descriptions per course)

7/12/16: Elevations CU: The Culture of Can
Complimentary lunch. RSVP by 7/5 for lunch.
12:00 PM – 1:00 PM /  CG1 2126
Open to all employees

7/21/16: MSEC: Interviewing and Hiring
1:00 PM – 4:30 PM /  FLA-2111.
Open to all employees
Please RSVP by: 7/6 

7/27/16: MSEC: Workplace Respect
8:30 AM – 12:30 PM / CG1-2503
Open to all employees
Please RSVP by: 7/12

7/28/16: MSEC: Performance Management,
Setting the Stage for Success
9:00 AM - 12:30 PM / CG1-2126.
Open to all employees
Please RSVP by: 7/13

CEB Manager Success Workshop Series:
Open to all managers & aspiring managers
Times & Registration per Virtual Courses are listed on the
EOD website: https://eod.ucar.edu/
(Select the Leadership Development tab for more information)

Managing Virtual Teams
July Dates Offered: 18th, 19th, 20th, and 21st


For more information, contact Toni Wallace at ext. 8716, twallace@ucar.edu

Thursday, June 23, 2016 to Sunday, July 31, 2016

JULY:

CIGNA EAP LIVE Wellness Seminars in July:

There are THREE Cigna EAP Webcast seminars for July 2016. EAP seminars are one hour in length including a Q&A at the close of each session. All webcasts take place on Wednesdays at 2pm EST.

Registration information, live seminars, and on-demand replays can be accessed directly at our seminar portal: http://www.media-server.com/m/go/CignaEAPWellnessSeminars

Wednesday, July 13, 2016: Positive Parenting: Shaping Behavior
Wednesday, July 20, 2016: Fitness Essentials

HELPFUL INFORMATION:

How do I view the upcoming seminars?

Visit the website: http://www.media-server.com/m/go/CignaEAPWellnessSeminars 

If you are a first time visitor, simply fill in the required information under the “First Time User” section and then select Submit when complete. This will promote you to the homepage of the website and you can view the calendar of seminars. 

If you are a returning visitor, simply log in with the credentials that you established previously and you will promote to the homepage of the website.

How do I register for a seminar?

Upcoming Live Seminars are listed for the 2016 calendar year and can be viewed from the homepage: http://www.media-server.com/m/go/CignaEAPWellnessSeminars

Scroll over a course of your choice and select the title. This will prompt you to the description of the course and provide you the option to Register/Attend the seminar. When you select “Attend”, you will receive a confirmation email with the seminar description, date, time, etc.

To view a seminar playback, simply click on the seminar you are interested in. On-demand replays will be available starting 2 hours after the live presentation initially began.

You can also view this information on the EOD website. 

For more information, contact Toni Wallace at ext. 8716, twallace@ucar.edu

Wednesday, June 22, 2016 to Sunday, July 31, 2016

Safety and security of staff and visitors are top priorities for all of us at UCAR/NCAR/UCP. The cooperation of UCAR Facilities Management Safety & Sustainability, all staff, and our visitors is essential to ensure the success of building safety.

Individuals must assume responsibility for their own personal safety and the security of their personal property by taking the following precautions:

  • Exterior doors to the building should never be propped open

  • When entering or leaving a secured building, you are responsible for ensuring the door locks behind you

  • When entering a building, do not allow unfamiliar individuals to enter the building behind you

  • Access cards and keys should never be shared with others

  • Suspicious-looking individuals should be reported to Security x-1139 immediately

  • Report any damaged/malfunctioning exterior lights or doors to Security at x-1139

  • Store personal belongings in a desk or file cabinet drawer and out of sight

While some security procedures may cause some inconveniences, the ability to provide a higher level of safety and security outweighs the annoyances we may collectively face. Together, we will work to continue to provide a welcoming atmosphere within the context of a safe environment.

To Report an Emergency

Contact Security from your office phone by dialing x911.

Your x911 call will be answered by the Mesa Lab security/front desk, which is staffed 24/7.  State the nature of the emergency and its location (building and room number).  Security/front desk staff will immediately notify city emergency dispatch, send a security officer to the scene, and prepare to escort emergency responders to the location.

For non-emergencies, contact UCAR Security at x1139

For further information, visit the Security Website:  https://www2.fin.ucar.edu/security  

Questions can be directed to Rob Reid Director of FMS&S: rreid@ucar.edu

For more information, contact Bob Wiley at ext. 8554, rwiley@ucar.edu

Wednesday, June 22, 2016 to Thursday, June 30, 2016

These new NCAR TechNotes will be displayed at each NCAR Library location for one week, first at FL Library and then at ML Library. If you have questions regarding the items or want to suggest additions to the library collection, please contact the NCAR Library at ncarref@ucar.edu or ext. 8505.

NCAR/TN-525+IA
Lecture Notes on The Planetary Boundary Layer
Author: Chin-Hoh Moeng
Publisher: National Center for Atmospheric Research
Location: ML
Call Number: 03728

NCAR/TN-526+STR
The SunCast Solar Power Forecasting System: The Results of the Public-Private-Academic Partnership to Advance Solar Power Forecasting
Authors: Sue Ellen Haupt,Branko Kosovic, Tara Jensen, Jared Lee, Pedro Jimenez, Jeff Lazo, James Cowie, Tyler McCandless, Julia Pearson, Gerry Wiener, Stafano Alessandrini, and Luca Delle Monache
Publisher: National Center for Atmospheric Research
Location: ML
Call Number: 03730

NCAR/TN-527+STR
Metrics for Evaluation of Solar Energy Forecasts
Authors: Tara Jensen, Tressa Fowler, Barbara Brown, Jeff Lazo, and Sue Ellen Haupt
Publisher: National Center for Atmospheric Research
Location: ML
Call Number: 03729

For more information, contact Terry Murray at ext. 1178, tmurray@ucar.edu

Tuesday, June 21, 2016 to Monday, June 27, 2016

You are cordially invited to join the DBAMS on June 29 from 6-8PM, for an evening of fun and fellowship as we celebrate the 2015-2016 Chapter Year. Our guest speaker will be Dr. Sandy MacDonald the 2015 President of the American Meteorological Society, and he will be describing the development of a High Voltage Direct Current (HVDC) electric transmission system in the United States. Talk titled: Last Exit from a Dark Future

Hacienda Colorado 10422 Town Center Dr, Westminster, Colorado 8002

RSVP: To amsdenbou@gmail.com by COB Friday, June 24th. Denver Boulder AMS Banquet Event on Facebook

Menu: Dinner will include appetizers, a selection of entrees, and dessert. The cost will be $30 per person. DBAMS members will receive discounted meals and/or free drinks.

For more information, contact Elisabeth Cohen at ext. 8477, lcohen@ucar.edu

Monday, June 20, 2016 to Wednesday, June 29, 2016

If you missed the Proposal Writing Training that took place on June 15th, or if you attended and simply want to review this course, the Webcast link can be accessed here.

Here is the direct link: http://video.ucar.edu/mms/hr/j_arrowood.mp4

All course material can be accessed via Google Drive here.

Here is the direct link: https://drive.google.com/folderview?id=0B-GsVZahlR6SZ1dqU25yV3gxNUk&usp=sharing

(anyone with NCAR/UCAR can view with the link provided)

For more information, contact Toni Wallace at ext. 8716, twallace@ucar.edu

Friday, June 17, 2016 to Thursday, June 30, 2016

All UCAR staff will begin seeing a new “Furlough” time type on their time card with Pay Period 14, which starts on June 19.  

There is no reason to expect we’ll be furloughed in the near future. However, in the event of a federal government shutdown, like the one that occurred in 2013 (and UCAR avoided), we need to have a process in place for staff to appropriately record their time. As they’ve done in the past, if the President’s Council has information to share about a potential government shutdown, they will keep you informed.

For information about furloughs please review the Furlough Guidelines (https://www2.fin.ucar.edu/guidelines/hr-group/furlough-guidelines) and the accompanying FAQ (https://www2.fin.ucar.edu/system/files/furloughfaqs_june2016.pdf) posted on the Human Resources website. The FAQ was developed with input from senior administrators.

Additional changes to the Time Card Application to be deployed over the summer/fall time frame include:

  • All staff will report their time by the day (in daily increments rather than a week’s sum). This change will occur in July.  
  • In Fall 2016, supervisors will be required to approve exempt employees time cards as well as non-exempt employee time cards.

These changes reflect recommendations from various sponsors and represent ‘best practices’ in the federally funded research community. More information will be shared regarding these changes as plans are being finalized. 

Posted by Michelle Havens at ext. 8711 (mhavens@ucar.edu).

For more information, contact Michelle Havens at ext. 8711, mhavens@ucar.edu

Thursday, June 16, 2016 to Thursday, June 30, 2016

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